Mileage Claim Form – Claim Back Mileage from HMRC

Travelling for work can add up quickly – fuel, wear and tear, and travel time. The good news is that HMRC allows you to claim back mileage from HMRC if you use your own vehicle for business purposes.

At Audit Consulting Group, we specialise in helping employees, directors, and the self-employed understand HMRC mileage claim rules, submit the correct mileage claim form, and recover tax relief on allowable travel.

We make sure your mileage claim is accurate, timely, and maximises the amount you can legally reclaim.

What Does Claiming Mileage from HMRC Mean?

If you use your own car, van, motorcycle, or bicycle for business purposes, you can often claim back mileage from HMRC under the “Mileage Allowance Relief” scheme.

This is different from your commute to work – commuting between home and your permanent workplace is not eligible. But if you:

• travel to a temporary workplace,
• drive to visit clients,
• move between offices,
• or use your vehicle for work duties,

…then you may be entitled to claim back mileage from HMRC.

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Official HMRC Guidance & Links

For clear, up-to-date information, always check HMRC’s official resources:

• Claim tax relief for your job expenses (including mileage)
• Mileage Allowance Payments (MAPs) and Approved Mileage Rates
• Claim tax relief for expenses of employment (P87 form)

HMRC Mileage Claim Rules Explained

According to HMRC rules on mileage claims, you can claim using the Approved Mileage Allowance Payments (AMAPs) system:

• Cars and vans – 45p per mile for the first 10,000 business miles per year, then 25p per mile.
• Motorcycles – 24p per mile.
• Bicycles – 20p per mile.

Important HMRC rules for claiming mileage

• Commuting (home → permanent office) is not allowed.
• Business journeys (client visits, temporary workplace, office-to-office) are claimable.
• Keep a mileage log (date, journey, purpose, miles).
• You can’t claim fuel receipts and mileage – it’s one or the other.
• If your employer pays less than the HMRC rate, you can claim the difference from HMRC.
• If your employer pays at or above HMRC rates, you can’t claim more.

How to Claim Back Mileage from HMRC (Step by Step)

Here’s the process for how to claim mileage back from HMRC:

1. Keep detailed records
   Write down every work journey: date, purpose, start point, destination, miles.
2. Check employer reimbursement
   If your employer already pays the full HMRC rate, no claim is needed. If they pay less, you can claim the difference.
3. Fill the correct mileage claim form
   • If claiming for the first time or under £2,500 expenses → complete Form P87.
   • If over £2,500 expenses or self-employed → include on your Self Assessment tax return.
4. Submit online or by post
   HMRC allows you to submit P87 forms online (quickest) or by post.
5. Receive tax relief
   HMRC will adjust your tax code or provide a rebate.

Recommendations for Filling the Mileage Claim Form

• Always use accurate mileage figures – HMRC may request logs.
• Double-check that each journey is eligible (business, not commuting).
• Keep fuel receipts even if claiming mileage – they can back up your business usage.
• Submit your claim as early as possible to avoid delays.
• If self-employed, claim mileage in your Self Assessment tax return rather than P87.

Why Use Audit Consulting Group

• We know HMRC mileage claim rules inside-out.
• We prepare mileage logs and calculate your maximum allowable claim.
• We ensure the right form (P87 or Self Assessment) is submitted on time.
• We deal with HMRC correspondence if queries arise.

With our support, you can relax knowing your claim is compliant and maximised.

Case Studies

Case Study 1: Employee Commuting Confusion
Sarah, an IT consultant, thought she could claim her daily commute. We explained HMRC rules for mileage claims and helped her claim only for temporary workplace travel, saving her from a potential HMRC query.

Case Study 2: Underpaid Mileage by Employer
John’s employer paid him 20p per mile for using his own car. We calculated the HMRC approved rate (45p), submitted a P87 form, and John received tax relief for the difference.

Case Study 3: Self-Employed Contractor
James, a self-employed electrician, kept no mileage logs. We set up a digital tracking system, reconstructed his past records, and included his mileage claim on his self assessment form, lowering his taxable profit significantly.

FAQ – Claim Back Mileage from HMRC

1. How do I claim my mileage back from HMRC?
   Use Form P87 online or via post if employed. If self-employed, include it in your Self Assessment.
2. What is the HMRC mileage allowance rate?
   45p per mile (first 10,000 miles for cars/vans), 25p thereafter, 24p for motorcycles, 20p for bicycles.
3. Can I claim mileage for my commute?
   No. Home to permanent workplace is not allowed.
4. What evidence do I need?
   Mileage log: date, purpose, start, finish, total miles. Fuel receipts help too.
5. How long does HMRC take to process claims?
   Usually within 8–12 weeks, depending on claim type.
6. What if my employer reimburses me less than the HMRC rate?
   You can claim the difference as tax relief.
7. Can directors claim mileage back?
   Yes, directors can claim if they use their personal car for company business.

📌 Why Choose Us?
By working with Audit Consulting Group, you’re not just getting advice – you’re getting complete support, from checking your records to handling HMRC queries on your behalf. We know the ins and outs of mileage claims, make sure you avoid costly mistakes, and help you claim back the maximum relief available. Get in touch with us today and turn your travel costs into real savings.