Seamless Pension Scheme Setup & Management Services for UK Employers

Setting up and managing a workplace pension scheme is more than just compliance—it’s a vital part of your employee benefits strategy. With auto enrolment legislation firmly in place, most UK employers must enrol eligible staff into a pension scheme and ensure ongoing contributions. This can be complex and time-consuming—especially for small businesses and first-time employers.
At Audit Consulting Group, our pension experts offer full-spectrum support for pension scheme setup and management, from initial registration with The Pensions Regulator to seamless payroll integration and compliance oversight. We tailor our services to companies of every size—from micro-enterprises to growing SMEs—offering cost-effective solutions, transparent pricing, and personalised advice to keep you compliant and confident.

Managing pension schemes service. Why Employers Need a Workplace Pension Scheme

1. Legal Obligation:
Employers with at least one worker must enrol eligible employees into a compliant pension scheme under UK law. Failure to comply can result in enforcement action and financial penalties from The Pensions Regulator.
2. Employee Retention & Engagement:
A quality pension scheme demonstrates commitment to staff welfare, enhancing morale and loyalty.
3. Payroll & Tax Efficiency:
Pension contributions receive automatic tax relief and can be integrated seamlessly into payroll with minimal admin.
4. Regulatory Audit Peace of Mind:
Auto-enrolment audits, TPS submissions, opt-in/opt-out processes, and triannual assessments are essential. Non-compliance can lead to fines and reputational damage.

Our Full-Service Pension Scheme Solutions

We support you every step of the way—from scheme selection to contribution processing, and from regulatory compliance to staff communication.
1. Pension Scheme Setup
• Selecting a compliant pension provider (e.g., NEST, NOW: Pensions, The People’s Pension)
• Registering the scheme with The Pensions Regulator
• Auto-enrolment legal declaration and understanding staging date
• Crafting employee communications for enrolment, rights and obligations
2. Scheme Design & Process Implementation
• Defining employee eligibility and eligibility categories
• Setting contribution levels, pay reference periods and contribution frequency
• Establishing an enrolment workflow within payroll
• Implementing opt-in/opt-out procedures and pause/stop mechanisms
3. Payroll Integration & Ongoing Management
• Configuring pension deductions in payroll software
• Managing automatic contributions and employer matching
• Handling re-enrolment every three years
• Monthly, quarterly or annual processing—whichever suits your admin cycle
• Regular contribution checks, remittance tracking and data reconciliation
4. Regulatory Compliance & Reporting
• TPS submissions and compliance assessments
• Auto-enrolment declarations and compliance checks
• The Pensions Regulator audits and record-keeping assistance
• Ad hoc pension scheme reviews and audits
5. Employee Support & Communications
• Supplier-approved letter/email templates for employees
• Guidance on opt-out deadlines and refund processes
• Reporting on joiners, leavers, opt outs, re enrolments

Success Stories

Case 1: Startup Pension Setup in Weeks
A young Manchester software startup needed to comply with auto-enrolment quickly. Within days we:
1. Chose a compliant scheme provider (NEST)
2. Registered with The Pensions Regulator and set the staging date
3. Built an auto-enrolment logic into Xero payroll
4. Automated letters to staff, including opt out and joining notices
5. Processed first contributions and ensured compliance reporting
Costumer focus: Zero admin disruption, full compliance, and staff engagement.

Case 2: Complex Payroll Integration for SMEs
A retail SME managing 35-plus employees faced monthly pension admin nightmares. We:
• Overhauled their payroll system (Sage)
• Input systematic deducing processes for contributions
• Scheduled monthly reconciliation and remittance tracking
• Offered quarterly compliance reviews
• Reduced manual errors and admin workload by 70%
Result: Efficiency leaps and peace-of-mind during regulatory reviews.

Who Needs Our Pension Services?

• Any employer with at least one employee
• Sole directors (with or without nominated scheme)
• Small and growing companies unfamiliar with auto-enrolment
• Startups registering for the first time
• Businesses with complex payroll systems or multiple payroll cycles
• Companies seeking independent audit readiness

5-Step Pension Setup & Management Process

1. Consultation & Roadmap Creation
We map out your staging date, determine eligibilities, and choose the right scheme provider.
2. Scheme Registration & Roll-Out
Register with The Pensions Regulator, generate joining letters, complete enrolment, and integrate with payroll.
3. Ongoing Management & Payroll Process
Process contributions, manage opt-outs, undertake re-enrolments, and generate TPS reports.
4. Compliance Review & Record-Keeping
Monitor legal deadlines, maintain records, oversee audits, and host staff communications.
5. Continuous Support & Advisory
Offer guidance during reorganisations, payroll software transitions, or regulatory updates.

Frequently Asked Questions

Do all employers need to auto-enrol staff?
Yes. Any employer with at least one worker must auto-enrol eligible employees and contribute on their behalf.
What if we only have one director?
Yes—even sole directors), unless they request exemption by opting out. We facilitate the process either way.
How often do contributions need processing?
Typically each payroll cycle—daily, weekly, monthly—but the frequency is aligned to your payroll cycle.
Do you handle opt-outs and re-enrolments?
Yes—we manage opt-out forms, refund requests, and auto-re-enrol eligible staff every three years.
Can pension contributions integrate automatically into payroll?
Absolutely. We set it up for systems like Xero, Sage or QuickBooks so contributions flow seamlessly.
What if we fall outside current compliance?
Our team can audit existing processes, update payroll, rectify enrolment issues, and renew your compliance.

Why Partner with Audit Consulting Group?

• Comprehensive end-to-end pension solutions
• Transparent pricing—no unexpected costs
• Expertise in auto-enrolment and payroll integration
• Support for new and growing businesses
• Seamless regulatory compliance and audit-readiness
• Personalised service with a human touch

Pricing Packages Overview
• Startup Setup (1–10 employees) from £350 + VAT
• SME Annual Management (10–50 employees) from £750 + VAT yearly
• Corporate Payroll Integration (50+ employees) bespoke quoting
• Add-on Services: Re-enrolments, data clean-up, audits
Packages are all-inclusive—no extras for RMS, admin, or letters.

What You’ll Need to Get Started

• Limited company number and registered address
• List of eligible employees (name, DOB, pay scale, contributions)
• Existing payroll software provider
• Scheme provider preference (e.g., NEST, NOW: Pensions, Smart Pension)
We take every detail and build a seamless system to meet your needs.

Closing Thoughts
Workplace pensions aren’t just about compliance—they reflect your company values and care for employees. With Audit Consulting Group, you receive:
✔ Full end-to-end support
✔ Ongoing payroll and compliance administration
✔ Secure, audit-proof record-keeping
✔ Skilled advice during audits or pension changes

For reliable, stress-free pension scheme setup and management, contact us today for a free consultation. Let us handle your compliance—so you can focus on people and growth.