Specialized bookkeeping for real estate agents. Maximize profits with ACG.
At Audit Consulting Group, we specialise in accurate, reliable, and industry-specific real estate bookkeeping. Whether you’re an estate agent, property manager, buy-to-let landlord, or a real estate investor — we understand the financial side of your world.
Property-related finances can get complicated. Sales commissions, rental income, repair expenses, capital gains, VAT on fees — there’s a lot to track. Our expert team helps you stay organised, compliant, and profitable.
Why Real Estate Professionals Need Specialist Bookkeeping
Real estate isn’t like any other business. It comes with its own financial patterns, regulations, and reporting needs. General bookkeeping just isn’t enough.
We offer tailored bookkeeping for real estate agents and property businesses across the UK, so you always know where your money is and what your numbers are telling you.
Common Challenges in Real Estate Bookkeeping We Solve
- Managing fluctuating income from commissions or rental properties
- Tracking expenses by property or project
- Handling VAT on management or agency fees
- Recording income across different bank accounts
- Dealing with service charges and maintenance bills
- Separating personal and business expenses
- Staying prepared for Self Assessment or Corporation Tax deadlines
- Complying with HMRC and Companies House rules
Our real estate bookkeeping services solve these issues — and free you up to focus on selling, renting, managing, and growing your portfolio.
Who We Help
Our clients include:
- Independent estate agents and letting agents
- Residential and commercial property managers
- Buy-to-let landlords with one or multiple properties
- Real estate investment firms
- Property development companies
- Airbnb and short-term rental hosts
- Real estate consultants and brokers
If you’re earning income through UK property, we can help you manage your finances with ease.
What’s Included in Our Real Estate Bookkeeping Services
- Setup of cloud accounting software (Xero, QuickBooks, or FreeAgent)
- Monthly bookkeeping with property-by-property breakdowns
- Tracking of rental income and commission fees
- Categorisation of repairs, maintenance, utilities, and legal fees
- Expense matching and receipt storage
- Agent fee, advertising and staging cost recording
- Integration with rental platforms or CRM software
- Bank reconciliation and credit card tracking
- Profit and loss reports per unit or deal
- Preparation for Self Assessment or year-end accounts
- VAT returns and MTD submissions
We customise your chart of accounts and financial reporting so you can see performance clearly — whether it’s per property, per portfolio, or per agent.
Benefits of Choosing Audit Consulting Group
Industry-Specific Knowledge
We understand the flow of money in property — from deposits to completion, from rent collection to void periods.
Compliance & Tax Readiness
We help you prepare for VAT, income tax, CGT, and more. Always up to date, always ready for an audit.
Time Savings
Spend less time chasing receipts and more time closing deals. We automate and streamline as much as possible.
Profit Visibility
See which properties, services, or agents bring in the most profit. Understand margins, trends, and seasonality.
Cloud Access & Secure Data
Check your finances from anywhere, on any device. Secure and GDPR-compliant systems ensure data safety.
Real Estate Bookkeeping Process
- Initial Consultation
We assess your business type, goals, and property mix. Whether you sell homes, manage rentals, or both — we create a custom bookkeeping plan. - System Setup & Catch-Up
If you’re behind or disorganised, we’ll clean up your books. We configure your accounting system to fit real estate workflows. - Monthly Bookkeeping Service
Each month we record all income and expenses, reconcile accounts, and prepare reports. You always have a clear picture. - Property-by-Property Reporting
View your numbers by property, location, or agent. Great for performance tracking and decision-making. - Tax & Year-End Support
We prepare the financials your accountant needs — clean, accurate, audit-ready. No last-minute panic. - Ongoing Support
Have a question about allowable expenses, agent fees, or deposits? Just call or email — real help from real humans.
How Real Estate Bookkeeping Differs from Regular Bookkeeping
- You deal with commission income, not product sales
- You often receive deposits, which must be treated differently
- You incur irregular expenses (repairs, legal, staging)
- You work across multiple bank accounts or platforms
- You need to track property-specific profitability
- You have VAT quirks related to your services
We understand these differences — and build our bookkeeping to match them.
Client Success Stories
Case 1: Letting Agent in London
A small letting agency managed 40+ rental units and used a spreadsheet-based system. They struggled with tracking commissions, rent collection, and fees.
After partnering with Audit Consulting Group:
- We implemented QuickBooks with customised real estate chart of accounts
- Setup automated rent tracking and reconciliation
- Created monthly profitability reports per unit
- Prepared VAT returns and Self Assessment summaries
Their founder: “I’ve finally got visibility. I spend my time growing the business, not sorting receipts.”
Case 2: Independent Agent in Manchester
An estate agent needed help with messy books and inconsistent records after rapid growth. Within 60 days:
- Books cleaned and caught up to date
- Expenses categorised and reports generated
- Payroll and commissions integrated
- Year-end accounts submitted on time
“Brilliant team. I feel like I’ve got a proper finance department now.”
Case 3: Buy-to-Let Landlord with 8 Properties
A landlord with multiple properties in Birmingham had no system for tracking income, repairs, and mortgage interest.
We provided:
- Xero setup and mobile access
- Expense tracking by property
- Monthly summaries and tax estimates
- Help with Self Assessment
Result: “I actually know what I earn now — per house. No more guessing.”
What Clients Say
“Audit Consulting Group helped me finally take control of my property finances. I used to dread tax season. Not anymore.”
— Daniel M., Letting Agent
“Their team knows real estate. They knew things even I didn’t. I trust them with my business.”
— Karen L., Developer
“Accurate, professional, and responsive. I recommend them to every estate agent I meet.”
— James B., Estate Agent
FAQ: Bookkeeping for Real Estate Agents
Do you only work with estate agents?
No. We support agents, landlords, property managers, developers, consultants, and short-term rental hosts.
Can you work with my current property management system?
Yes — we’ve worked with Arthur, Alto, Vebra, and more. We integrate where possible and handle exports where needed.
Do I need accounting software?
We recommend it. If you don’t have one, we’ll help you choose and set it up — QuickBooks, Xero, or FreeAgent are all great options for real estate bookkeeping.
Can you separate personal and business expenses?
Yes — especially important for landlords. We’ll categorise everything so only eligible expenses appear in your tax return.
How do you handle commissions?
We track commission income by agent or by sale, helping you see performance and prepare for bonuses or tax.
What about rental income from multiple properties?
We set up separate tracking for each property so you can monitor profitability and ensure proper tax treatment.
Can you help me prepare for Self Assessment?
Yes — we’ll provide you or your accountant with ready-to-file summaries, reports, and documents.
Do you handle VAT?
Yes — for agents charging VAT on fees, or developers registered for VAT, we manage submissions through MTD-compliant software.
Can I get real-time updates on my property income?
Definitely. We’ll give you cloud access to dashboards and reports so you always know how each unit or property is performing.
How to Get Started
- Book a free discovery call
- We review your current situation
- We propose a bookkeeping plan
- You send us access to documents and systems
- We clean, organise, and start your monthly service
Within 1–2 weeks, your real estate bookkeeping will be up and running — accurate, organised, and completely under control.
Why Audit Consulting Group Is the Right Choice
- Deep understanding of the real estate industry
- Fixed monthly pricing with no surprises
- Friendly, UK-based support
- Real-time reporting and insights
- Trusted by dozens of agents and landlords
- 5-star reviews and long-term client relationships
Whether you’re managing one property or hundreds, selling homes or letting flats, we’ve got the bookkeeping side handled. Stay focused on your clients, properties, and growth — we’ll take care of the numbers.
Let’s Talk Property and Bookkeeping
Stop guessing. Stop stressing. Let us show you how simple, smart, and strategic bookkeeping for real estate agents can be. Contact us today for your free consultation and a no-pressure chat about how we can help.
