Professional Documentation for Corporate Structural Changes — Accuracy, Compliance, and Strategic Clarity for Your UK Company

Businesses grow, evolve, expand, reorganise, change ownership, bring in investors, or adjust internal governance — and every one of these changes requires properly prepared and legally compliant structural change documentation.

This is not just administrative paperwork.
It is the formal record of how your company operates, who controls it, who owns it, and what direction it is taking.

At Audit Consulting Group (ACG), we specialise in drafting, updating, filing, and maintaining all forms of structural change documentation — ensuring your business remains compliant, stable, and ready for internal or external scrutiny.

Whether you’re restructuring the ownership model, altering the governance framework, changing voting rules, introducing new share classes, merging departments, onboarding investors, or preparing the company for sale — every step must be documented correctly to avoid legal, financial, and operational consequences.

Our goal is to make complex corporate change easy, organised, and fully compliant.

Why Structural Change Documentation Matters

Structural changes reshape the foundation of your organisation.
Without accurate documentation, you risk:

• non-compliance with Companies House
• invalid shareholder decisions
• legal disputes
• rejected filings
• investor concerns
• incorrect ownership records
• inability to show evidence during audits
• problems with banks and authorities
• operational confusion
• misunderstandings between directors & shareholders

Proper documentation ensures your business remains credible, legally secure, and transparent.

What Structural Changes Usually Involve

Structural change is a broad term covering a wide range of corporate actions, including:

Ownership restructuring

Adding or removing shareholders, changing share percentages, or restructuring control rights.

Board restructuring

Appointing new directors, removing directors, redefining responsibilities, or changing decision-making processes.

Share structure updates

Creating new share classes, adjusting voting rights, reassigning shares, or changing nominal values.

Internal governance changes

Adjusting rules in Articles of Association, updating company policies, restructuring management roles.

Organisational transformation

Mergers, departmental reorganisations, combining functions, or shifting workforce structuring.

Group structure changes

Holding company structures, subsidiary arrangements, consolidations or group-level control changes.

Strategic repositioning

Preparing the company for investment, sale, expansion, or regulatory realignment.

Every one of these changes requires documentation, approval, filing, and regulatory alignment — which ACG provides end-to-end.

Why Choose ACG for Structural Change Documentation?

Because structural change affects every layer of your organisation — accuracy is everything.

Full Legal & Corporate Compliance

We ensure every document meets:

• Companies Act 2006
• Companies House standards
• HMRC requirements
• internal governance rules
• shareholder agreements
• Articles of Association

Deep Business Understanding

We don’t just prepare documents — we analyse:

• the impact on shareholders
• tax implications
• long-term governance
• investor expectations
• strategic growth plans

Clear and Professional Documentation

No generic templates.
Every document is custom-written, accurate, and tailored to your structure.

End-to-End Management

We handle:

• drafting
• approvals
• shareholder notifications
• board resolutions
• Companies House filings
• register updates
• compliance confirmation

Support for Complex Scenarios

We specialise in:

• multi-layer restructures
• investor onboarding
• share class creation
• disputes and replacements
• succession planning
• internal reorganisations

Strategic Business Guidance

We explain how each change affects:

• voting power
• ownership
• financial obligations
• director control
• corporate governance

Fast Turnaround

Urgent restructuring available.

What’s Included in Our Structural Change Documentation Service

1. Initial Assessment & Compliance Review

Before drafting any documents, our specialists review:

• current corporate structure
• Articles of Association
• shareholder agreements
• ownership distribution
• director authority
• internal governance rules
• Companies House records
• any inconsistencies in documentation
• history of previous filings
• current compliance status

This gives us a complete picture of your company and ensures your structural change is both effective and legal.

2. Identification of Required Documentation

Different structural changes require different filings.
We identify exactly what is needed, which may include:

• board resolutions
• shareholder resolutions
• special notices
• updated Articles
• amended registers
• share certificates
• PSC updates
• Companies House filings
• shareholder notifications
• internal governance updates

We make sure every required piece of documentation is covered.

3. Drafting of All Corporate Documents

We prepare each document with precision and clarity, including:

✔ Detailed resolutions

Explaining what is changing and why.

✔ Explanatory memoranda

For stakeholders who need clarity.

✔ Formal notices

Sent to shareholders or board members.

✔ Supporting documentation

Schedules, diagrams, ownership tables.

✔ Full legal wording

Compliant with the Companies Act.

✔ Non-legal explanations

So all parties understand the change.

Every document is tailored to your company.

4. Shareholder & Director Communication Packs

Structural changes often require consensus or voting.
We prepare professional communication materials:

• explanatory notes
• implications summaries
• voting instructions
• timelines
• copies of resolutions
• easy-to-understand guides

This ensures full transparency and prevents misunderstandings.

5. Companies House Filings

We handle every filing required for your structural change:

• CH01/CH02
• AP01/AP03
• TM01
• PSC updates
• SH01
• special resolutions
• Articles updates
• confirmation filings
• document uploads
• director updates

Errors in filing can invalidate the entire restructure — we prevent this.

6. Internal Register Updates

We update:

• Register of Members
• Register of Directors
• PSC Register
• Share Ledger
• Share Certificate Counterfoils
• Internal company registers

Accurate registers are essential during audits, investor reviews, and compliance checks.

7. Supporting Governance Adjustments

Structural change often requires:

• revised voting rights
• amended director authority
• updated dividend policies
• revised share class rights
• new internal management rules
• updated decision-making frameworks

We ensure your governance matches your new structure.

8. Final Compliance Report & Advisory Session

We provide:

• a full summary of completed changes
• recommended next steps
• compliance roadmap
• documentation pack
• updated registers
• digital copies
• legal explanations

This ensures your company moves forward confidently.

Who Needs Structural Change Documentation?

• Fast-growing companies scaling quickly
• Startups preparing for investment
• Companies bringing in new investors
• Family businesses updating roles/ownership
• Companies undergoing succession changes
• Firms needing governance modernisation
• Businesses restructuring internally
• Companies acquiring or merging departments
• Organisations updating share classes
• Businesses replacing or adding directors
• Firms correcting previous documentation errors

If your structure changes — we document it.

Case Studies

Case Study 1 — Investor-Ready Structural Overhaul

A tech startup needed to create new share classes, adjust voting rights, and prepare investor documentation.

ACG Delivered:

• new share class documentation
• special resolutions
• updated Articles
• complete Companies House filings
• investor communication packs

Result:

Startup successfully closed a £750k investment round.

Case Study 2 — Family Business Succession Planning

A family-owned business required transfer of control to the next generation.

ACG Delivered:

• ownership transition documents
• director replacement paperwork
• updated governance rules
• full register reconstruction

Result:

Smooth transition with zero disputes.

Case Study 3 — Internal Reorganisation of a Retail Group

Company split operations into two divisions and reassigned roles.

ACG Delivered:

• organisational charts
• structural documentation
• board approvals
• Companies House filings

Result:

Clear governance, improved efficiency, fully compliant records.

FAQ — Extended & Comprehensive

What counts as a structural change?

Anything that alters your company’s ownership, management, governance or internal organisation.

Do structural changes need shareholder approval?

Often yes — depending on the Articles and nature of the change.

Do we need board resolutions?

Yes, for most important structural decisions.

Do changes need to be filed with Companies House?

Many do — especially share changes, director changes, and Articles updates.

Can I restructure without updating Articles?

Usually no — Articles define your governance and must match reality.

What happens if documentation is incorrect?

It can invalidate decisions, create disputes, or lead to compliance issues.

Do investors require formal structural documentation?

Yes — investors expect full transparency and legal accuracy.

How long does the process take?

From 2–10 business days depending on complexity.

Contact Audit Consulting Group Today

Corporate structural changes are sensitive, complex and legally significant.
Let ACG manage the documentation professionally, accurately and efficiently.

Call us: +44 7386 212550
Book consultation
Audit Consulting Group — Corporate Governance & Compliance Experts