Ensuring Precise, Legally Compliant Shareholder and Capital Structures for UK Companies

Shareholder and share capital compliance is one of the core obligations for all UK companies, yet it is also one of the most frequently misunderstood areas of corporate governance. Many businesses unknowingly carry incorrect or incomplete share records, outdated capital structures, unreported changes, or inconsistent filings. These issues often remain unnoticed until a major event occurs — such as investor onboarding, funding rounds, share transfers, restructuring, or a company sale — at which point inaccuracies can cause costly delays and even legal complications.

Audit Consulting Group provides a meticulous, end-to-end solution that ensures every aspect of your company’s shareholder and capital structure is legally accurate, transparently recorded and fully compliant with UK corporate legislation. Whether you need routine maintenance, a corrective review, support during an investment round, or help aligning capital records with Companies House, our experts handle everything confidently and precisely.

We work with startups, SMEs, family-run companies, complex multi-shareholder organisations and businesses preparing for funding, valuation or audit. Our goal is simple: to protect your company’s ownership integrity and ensure your shareholder framework operates smoothly, legally and strategically.

Why Shareholder & Share Capital Compliance Matters

A company’s share structure is fundamental to its identity, authority, ownership and financial rights. Any mistakes, inconsistencies or unreported changes can create significant risks. Compliance ensures stability, clarity and legal protection.

Key Reasons This Area Is Critical

Protecting Ownership Rights

Accurate share records ensure that the correct individuals legally own the correct proportions of the company.

Preventing Disputes

Many shareholder conflicts arise from unclear or inaccurate capital records. Compliance prevents internal disputes.

Required for Investor Trust

Investors, banks and partners rely on clean, precise share records to assess company stability.

Essential for Valuation

Incorrect records can distort company valuation, affecting future sale, investment or tax positioning.

Statutory Legal Obligation

UK companies must maintain an accurate Register of Members, PSC register and capital structure at all times.

Avoiding Penalties

Failure to comply can result in regulatory issues and penalties, especially if updates are overdue.

Ensuring Smooth Transactions

Transfers, allotments, conversions and restructuring must be properly recorded and reported.

Supporting Long-Term Growth

A transparent and predictable capital structure encourages professional governance and growth.

Our Shareholder and Share Capital Compliance Services

We provide a comprehensive suite of services designed to cover every aspect of shareholder and capital compliance. Each service is carried out with precision and explained clearly so company owners fully understand the impact and importance.

Detailed Shareholder Register Review

We conduct a deep, line-by-line review of your company’s entire shareholder register, ensuring accuracy across all areas, including founder shares, transferred shares, investor shares and historical changes.

Register of Members Reconstruction

If your register is outdated, incomplete or missing essential details, we reconstruct it using all available documents, filings and statutory evidence.

Share Allotment Compliance

We verify that all past allotments have been properly authorised, recorded and filed. If any previous allotments were not submitted or documented correctly, we prepare corrective filings.

Share Transfer Compliance

We check and correct the legality and accuracy of past share transfers, ensuring all steps follow Articles of Association and comply with the Companies Act.

PSC Register Review and Update

We ensure individuals with significant control are properly recorded and reported to Companies House, including indirect holding structures, joint ownership arrangements and multi-layer companies.

Share Capital Structure Verification

We review:

• issued share capital
• paid-up and unpaid shares
• share class rights
• nominal value
• currency
• capital reductions
• capital increases

This ensures your official structure matches your operational reality.

Share Class Creation and Amendments

If your business requires new share classes (for investors, employees or founders), we prepare all documents, resolutions and filings.

Investment Round Compliance

Before investors commit, they demand accurate ownership records. We prepare investor-ready registers, capital summaries and compliance reports.

Correction of Historical Mistakes

We fix errors such as:

• missing certificates
• incorrect share numbers
• misreported allotments
• inconsistent share class rights
• outdated capital details
• unrecorded transfers

Companies House Alignment

We ensure that your internal registers and Companies House filings match perfectly — essential for audit, investment or due diligence.

Shareholder Communication Support

We draft required notifications, resolutions, summaries of rights and clarifying documents for shareholder clarity and confidence.

Ongoing Monitoring and Annual Checks

We offer routine compliance assessments to keep your records accurate and up to date year-round.

Who Benefits from This Service

Growing Companies

Any business preparing for investment, expansion or restructuring.

Startups with Founders and Investors

Where capital structures must be clear and investor-ready.

Family Businesses

To avoid misunderstandings and clarify generational ownership.

SMEs with Multiple Shareholders

Ensuring transparency, governance and legal protection.

Companies Preparing for Sale

Accurate ownership records are essential for due diligence.

Businesses with Historical Inaccuracies

Those needing reconstruction, correction or modernisation.

Why Choose Audit Consulting Group

Deep Expertise

We combine corporate governance, compliance and accountant-level accuracy.

Clear Explanations

We translate complex legal requirements into simple, understandable guidance.

End-to-End Solutions

We cover everything from register corrections to investor-ready reporting.

Transparent Pricing

No hidden fees. All work carried out by experienced specialists.

UK-Based Experts

Trusted by businesses across the UK, Europe and international markets.

Support Beyond Compliance

We assist with shareholder agreements, Articles of Association, resolutions, restructures and more.

Case Studies

Case Study 1: Fast-Growing Tech Startup

A young software company discovered that several early share transfers had never been properly recorded.

What We Did:

• Rebuilt the Register of Members
• Corrected historical allotment errors
• Issued previously missing certificates
• Updated PSC register
• Prepared investor-ready compliance documents

Result

The company secured a £500k seed investment within two months.

Case Study 2: Family-Owned Property Group

The company had outdated capital records and no consistent documentation.

What We Did

• Conducted a full compliance audit
• Reconstructed records dating back 15 years
• Implemented clear shareholder structures
• Created new share classes for next-generation members

Result

Family disputes were resolved and the company gained a clean compliance history.

Case Study 3: E-Commerce Business Preparing for Sale

Due diligence flagged inconsistencies in share capital records.

What We Did

• Corrected past filings
• Prepared updated records
• Clarified shareholder rights
• Ensured Companies House alignment

Result

The sale completed without delays, increasing the final valuation.

Frequently Asked Questions

What happens if my company’s share records are incorrect?

Inaccurate records can cause disputes, slow down investor onboarding and create compliance issues.

Can you fix historical mistakes?

Yes. We specialise in correcting past allotments, transfers and missing documentation.

Does Companies House hold the official shareholder register?

No. The official register is internal. Companies House only holds summary information. Your internal register must be correct at all times.

Do I need updated share certificates too?

Yes. Certificates must reflect accurate ownership and be issued after allotments or transfers.

Can you help create new share classes?

Absolutely. We prepare the resolutions, documents and filings.

How fast can this service be completed?

Standard turnaround is 3–7 days. Urgent services are available.

Contact Audit Consulting Group

Ensure your company’s share structure is accurate, compliant and professionally maintained. Whether you need a routine review, a full reconstruction or investor-ready documentation, our experts provide precise, reliable support every step of the way.

Call us today: +44 7386 212550
Email: info@auditconsultinggroup.co.uk
Website: www.auditconsultinggroup.co.uk

Audit Consulting Group — Your trusted partner in shareholder compliance, corporate governance and statutory accuracy.